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Calumet County Fair Association Committee Application (pdf format)

Calumet County Fair Committees

Budget and Finance Committee
• Set up of fair budget
• Allocation of funds to committees
• Monitor and planning of spending of funds
• Work with treasurer as needed
• Set fees/contracts for income of racetrack, space rentals, camping
• Sponsorships / Foundation
• Fundraising coordination
• Set up contracts with organizations to sell tickets for fair admission
• Allocation and coordinate fair admission passes

Building and Grounds Committee
• Develop and implement a budget
• Safety and up keep of all structures
• Safety and maintenance to grounds
• Parking
• Fair layout
• Rental of equipment
• Site utilization for all events
• Campgrounds
• Grandstands
• Race track
• Coordination with Master Gardener’s with on going flower beds

Volunteer Committee
• Develop and implement a budget
• Maintain a list of volunteers
• Match volunteers to jobs
• Recognition program for volunteers
• Volunteer recruitment
• Coordinate organizations to sell tickets for fair admission

Entertainment Committee
• Develop and implement a budget
• Evaluation and propose to the board bands, grandstand shows, and acts for board approval
• Implementation and coordination of approved entertainment
• Family Entertainment

Merchants / Vendors Committee
• Develop and implement a budget
• Evaluate and propose to the board the carnival for the fair for board approval
• Implementation and coordination of approved carnival
• Recruit merchants and vendors for the fair
• Coordinate vendors and merchants for the fair
• Work with the building and grounds committee for fair layout
• Responsible for the coordination of fair beverages and food stands
• Responsible for all contracts with vendors, merchants, beverages and food stands after approval by the board. Contracts must be signed by designated person on finance committee.
• Compliance issues as licenses, inspections, food safety and any necessary permits.

Advertising and Promotions Committee
• Development and implement a budget
• Fairest of the Fair
• Parades
• Pre fair advertising
• Fundraising in conjunction with the Finance and Budget Committee
• Fair promotions
• Fair theme
• Coordination of State Convention Events
• Coordination of State Fair Events
• Representative to attend Chamber of Commerce meetings
• Representative to attend Calumet County Tourism meetings

Exhibits Committee
• Premiums and awards
• Fair book updates and rule changes
• Animal health regulations
• Superintendents responsibilities
• Recruit school displays
• Prepare school displays for judging
• Set up school displays
• Coordinate and oversee all judging of all fair exhibits
• Calumet County Fair Website

Printable version of above committees (pdf format)